Last updated January 2026

1. INTRODUCTION

1.1 The Music Cities Events conferences are organised and managed by "Music Cities Events LTD“ part of "Sound Diplomacy” (meaning Sound Diplomacy UK Limited, Sound Diplomacy Holdings Limited and any and all sister companies and or divisions of the aforementioned companies).

1.2 All applications to register for the conference, and all orders to purchase the relevant conference ticket, are made subject to these Terms & Conditions (which shall apply to the exclusion of any terms imposed by you).

2. BOOKINGS

2.1 All applications to register for the conference are subject to availability and you making full payment.

2.2 Delegate passes issued for use at the conference are valid for named attendee only and, subject to clause 4.2 below, cannot be transferred. You may be asked for photographic ID during the conference. If you are unable to provide identification which matches your delegate pass you may be asked to leave the conference.

3. PRICES AND PAYMENT

3.1 Our prices for attending the conference are set out on the relevant registration booking form or the relevant purchase order form or can otherwise be obtained from us upon request or from our website. Prices may be subject to change from time to time.

3.2 Taxes. The fee(s) may be subject sales tax, value added tax, or any other taxes and duties which, if applicable, will be charged to you in addition to the fee(s).

4. CHANGES TO THE CONFERENCE AND CANCELLATIONS

4.1 It may be necessary for reasons beyond our reasonable control to alter the advertised content, timing and/or location of the conference or the advertised speakers. We reserve the right to do this at any time. Where we alter the time and/or location of the conference, we will provide you with notice of the same and will offer you the choice of either a credit for a future event of your choice (up to the value of sums paid by you in respect of the conference) or the opportunity to attend the conference as varied.

4.2 If you are unable to attend the conference we welcome substitute delegates attending in your place at no extra cost provided that we have at least 2 days prior notice of the name of your proposed substitute and have received payment in full. Please notify us of any substitutions by email at: info@sounddiplomacy.com.Interested parties may exercise their rights to access, rectification, supression, portability, and opposition or limitation of data processing against MUSIC CITIES EVENTS by contacting MUSIC CITIES EVENTS, who is responsible for the file, to this effect, at the following address: MUSIC CITIES EVENTS 40 Gracechurch Street London EC3V 0BT with a signed written document sent by mail to info@sounddiplomacy.com.

MUSIC CITIES EVENTS will protect all personal data and will adopt all the necessary measures in order to avoid its alteration, loss, and unauthorized processing or access. MUSIC CITIES EVENTS will fulfil this obligation in agreement with what is established in applicable regulations (General Data Protection Regulation (EU) 2016/679, and further dispositions).

8.2 Media. By attending the Event you acknowledge and agree to grant MUSIC CITIES EVENTS the right at the Event to record, film, photograph or capture your likeness in any media now available and hereafter developed and to distribute, broadcast, use or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you.

8.3 This grant to MUSIC CITIES EVENTS includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use and/or disseminate the media

8.4 This grant to MUSIC CITIES EVENTS includes the right to specifically disseminate this media on the following platforms: Facebook, Twitter, LinkedIn, Instagram, our event website, our Music Cities Community backend, our event reports, our event app, our event partners social media platforms and website, our sponsorship documents, in our newsletter emails.

9 ADDITIONAL TERMS

9.1 If any portion of these Terms of Use is invalid or unenforceable in any jurisdiction, then (i) in that jurisdiction it shall be re-construed to the maximum effect permitted by law in order to effect its intent as nearly as possible, and the remainder of these Terms of Use shall remain in full force and effect, and (ii) in every other jurisdiction, all of these Terms of Use shall remain in full force and effect.

9.2 We may revise these Terms of Use at any time in our sole discretion by posting such revised Terms of Use at the Terms of Use link (i.e. this webpage that you are currently viewing) or elsewhere in this Website. Such revisions shall be effective as to you upon posting, unless explicitly stated by us. It is your responsibility to be aware of any such revised Terms of Use by checking this webpage. Your continued use of this Website following changes to these Terms of Use constitutes your agreement to the revised Terms of Use.